Main Areas of Work

• Working with academic and teaching staff
• Working with educational support personnel
• Working with administrative employees
• Working with service and maintenance staff
• Working with students and young professionals

Organization of Work

Activities within each area are carried out under the supervision of the Head of the Human Resources Management Department.

Senior inspectors and inspectors independently perform their duties in accordance with their respective job descriptions.

Monitoring and Coordination

Monitoring compliance with the approved staffing structure across university units and assisting in addressing identified shortcomings.

Qualifications and Discipline

Ensuring the continuous professional development of Department employees and compliance with internal labor regulations.

Leadership Requirements

The Head of the Department must have a higher education qualification and at least five years of experience in human resources management.

Legal Framework

The Head of the Department performs their duties in accordance with applicable legislation, the University Charter, departmental regulations, and job descriptions.

Personnel Administration

Supervising recruitment, dismissal, position changes, competitive selection procedures, and academic staff certification schedules.

Discipline and Incentives

Monitoring employee and student discipline and submitting recommendations concerning incentives, financial assistance, and disciplinary measures.

Workforce Planning

Coordinating the university staffing schedule in cooperation with the Finance and Planning Division.

External Cooperation

Maintaining communication with higher-level organizations on human resources matters.

Young Professionals

Engaging bachelor's, master's, and doctoral graduates to encourage them to pursue employment opportunities at the university.

Personal Records

Supervising the maintenance of personal files of academic staff, employees, and students, as well as T-2 personnel record cards.

Identification Cards and Certificates

Issuing staff identification cards and certificates and monitoring their timely renewal.

Diplomas and Official Forms

Ensuring the timely and accurate completion of diploma forms and accompanying documents for graduates.

Employment Record Books

Ensuring proper maintenance and accounting of employment record books.

Military Registration

Maintaining records of individuals liable for military service and persons of conscription age.

Retirement Documentation

Supervising the preparation and submission of retirement documents for academic and administrative staff who have reached retirement age.

Statistical Reporting

Maintaining personnel statistics and regularly providing reports to relevant authorities, including monthly data on employment quotas and workforce composition.

Objective personnel selection and placement based on professional competence, ethical qualities, practical experience, and digital technologies.

Improving human resources management mechanisms by applying advanced international practices.

Providing methodological and practical support to university units and preparing drafts of internal administrative documents.

Evaluating the work of responsible employees and proposing improvements to relevant activities.

Creating equal opportunities for career advancement based on objective assessments of performance, initiative, conduct, abilities, and professional skills.

Promoting continuous workforce development and encouraging every employee to contribute to institutional capacity building.

Working with the Anti-Corruption Unit to strengthen professional ethics, integrity, and zero tolerance for corruption.

Improving staff training, retraining, continuing education, and professional development programmes, including opportunities abroad.

Strengthening leadership capacity, establishing a personnel reserve, and organizing targeted professional training.

Employment Relations

• Preparing employment contracts for every newly recruited employee
• Ensuring employment contracts are executed in two written copies
• Administering employment relations in accordance with legislation
• Monitoring orders concerning international assignments and annual leave

Diplomas and Certificates

• Organizing the issuance of state-standard graduation documents to bachelor's and master's graduates
• Preparing diplomas, diploma supplements, certificates, and official credentials
• Issuing documents based on decisions of the State Attestation Commission and orders of the Rector
• Establishing an information and analytical database

Supervisory Functions

• Supervising the activities of office administration and archival units
• Ensuring proper document management and storage procedures